Who Can Issue an Invitation Letter

An invitation letter for a visa can be issued by a host in the destination country: a private individual (friend or family) or a registered organisation such as a company, university, or event organiser. The issuer must provide their details and confirm they are inviting you for the stated dates and purpose. Embassies use the letter to verify your purpose of visit and the identity of your host. This page explains who can issue it and what they need to include.

When Required

Many tourist and business visa schemes recommend or require an invitation letter. Requirements depend on the destination and visa type; check the official embassy or consulate website for your country of application.

Who Issues It

A host in the destination country: a private person (e.g. friend or relative) or a registered entity such as a company, university, or event organiser. The issuer must be able to provide proof of identity and, when required, address or registration details.

What Must Be Included

The host's full name, address, and contact details; your name and passport number; dates and purpose of visit; and, where relevant, accommodation details. The letter should be signed and dated. Some consulates require notarisation or additional proof from the host.

Common Mistakes

Missing passport numbers or travel dates, unsigned or undated letters, or letters that do not match the visa type. Inconsistent information with the application form or other documents can lead to delays or refusal.

How to Obtain One

If you have a host, they can write the letter following the consulate's format. If you need a letter from a registered organisation (e.g. for a workshop or business visit), you can use a service like Letter For to obtain an embassy-accepted invitation letter from a verified provider.