Can I copy a sample invitation letter from the internet?

Samples can show structure, but each letter must be specific to you: your name, passport number, dates, and purpose. Generic or copied text may be rejected. Use a sample as a format guide, then get a real letter with your details from your host or a provider.

What format do embassies accept?

Most accept a signed letter on letterhead (for organisations) or a signed letter with the host's contact details. Some require originals by post; others accept scans. Check your visa checklist for the destination.

Where can I get a real invitation letter with my details?

Your host can write one following the consulate's requirements. If you need a letter from a registered organisation (e.g. for a workshop or event), Letter For provides embassy-accepted invitation letters with your details, delivered as a PDF.

Visa Invitation Letter Sample

A visa invitation letter typically includes the host's details, the applicant's name and passport number, dates and purpose of visit, and where the applicant will stay. This page describes the format and required information—not a copy-paste template—so you know what to expect when ordering or requesting a letter. We do not provide a fill-in-the-blank template here, because each letter must contain your real details and be issued by a real host or organisation. The outline below shows what a proper invitation letter should include.

Format overview

A typical invitation letter has a header (host or organisation name and contact details), a date, and a body that states who is being invited, passport number, travel dates, purpose of visit, and where the applicant will stay. It ends with a signature and sometimes a stamp or notarisation if required by the consulate.

Required information checklist

Host's or organisation's full name and contact details (address, phone, email)
Applicant's full name as on passport
Applicant's passport number and nationality
Exact travel dates (arrival and departure)
Purpose of visit (e.g. tourism, business, training, family visit)
Where the applicant will stay (address or confirmation that accommodation is arranged)
Signature and date; letterhead if from an organisation

Common formatting mistakes

Missing passport number or dates; unsigned or undated letters; inconsistent names or dates with the application form; or a letter that does not match the visa type (e.g. a tourist letter for a business visa). Avoid generic wording that could apply to anyone; the letter should clearly refer to you and your trip.

What embassies look for

Consulates use the invitation letter to verify your purpose of travel and the identity and intent of your host. They expect complete, consistent information and a format that fits their country's requirements. A letter from a registered organisation can support applications when the applicant has no personal host.

Get a professionally prepared invitation letter with your details from a registered provider. Letter For delivers embassy-accepted letters for 25+ countries—select your destination and document type to get started.