How to Get an Invitation Letter for a Visa

An invitation letter can strengthen your visa application by showing a clear purpose and a host in the destination country. This guide walks you through how to get one, whether from a personal host or a registered organisation.

Step 1: Identify your host or purpose

Decide whether you have a host (friend, family, company) who can invite you, or whether you need a letter from a registered organisation (e.g. for a workshop or event).

Step 2: Gather your details

Collect your full name, passport number, nationality, travel dates, and purpose of visit. Your host or the organisation will need these to include in the letter.

Step 3: Request the letter

If you have a host, send them the required format from the consulate and your details. If you need a letter from an organisation, contact a provider or use a service like Letter For that issues embassy-accepted invitation letters for a fixed fee and delivers them by email.

Step 4: Check format and signatures

Ensure the letter includes all items on the embassy checklist, is signed and dated, and is sent in the form the consulate accepts (e.g. original, scanned, or notarised).

Step 5: Submit with your application

Include the invitation letter with your visa application as specified. You can pair it with a cover letter that summarises your trip and documents. Letter For offers both invitation letters and cover letters tailored to your destination.

Common questions

How long does it take to get an invitation letter?

It depends on who issues it. A private host can write one as soon as they have your details. Services that provide letters from registered organisations typically deliver within 24–48 hours after you submit your information and payment.

Do I need an original signed invitation letter?

Many consulates accept scanned or printed copies; some require the original by post. Check your visa checklist. For letters from organisations, electronic delivery is often sufficient; we recommend confirming with the embassy or VAC.

Can I use the same invitation letter for multiple applicants?

Usually each applicant is named in one letter, or the host issues separate letters. Some embassies allow one letter to list several invitees (e.g. family). Check the destination country's requirements.